The following privacy policy outlines how McKöena Law manages your personal information and safeguards your privacy.

McKöena Law recognizes the importance of privacy and the sensitivity of personal information. As lawyers we have a professional obligation to keep confidential all information we receive within a lawyer–client relationship and are committed to protecting any personal information we hold.

McKöena Law is responsible for the personal information we collect and hold. To ensure accountability, we have developed this privacy policy and trained our lawyers and support staff about our policies and practices.


Your privacy rights


The law gives you rights concerning the privacy of your personal information.

Since January 1, 2004, all businesses engaged in commercial activities must comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian Standards Association Model Code for the Protection of Personal Information, the key elements of which are incorporated in PIPEDA. These obligations extend to lawyers and law firms—including McKöena Law.

Why McKöena Law requires personal information


McKöena Law provides legal services and products to a wide range of clients. In doing so, we collect personal information from and about clients in order to serve their legal needs.

We ask you for your personal information so we can

  • process, administer and manage your file;
  • provide requested services;
  • establish and maintain communication with you, including responding to your inquiries; and
  • meet any legal, regulatory, processing or security requirement that requires use or disclose of our personal information.
  • The personal information that we collect is done solely for the purposes described above. If we did not collect and use your personal information, we could not provide you with legal services.

What constitutes personal information?


Personal information is any information that identifies you or would enable someone to deduce your identity.

How McKöena Law collects personal information


We collect information only by lawful and fair means and not in an unreasonably intrusive way. Whenever possible, we collect this information directly from you once we have been retained by you and during the course of acting for you as your lawyers.

Sometimes we obtain information about you from other sources. These may include

  • your insurance company;
  • your real estate agent in a property transaction;
  • a government agency or registry;
  • your employer, at your request, if we are acting for you; or
  • your accountant.

How McKöena Law obtains your consent


In most cases, we will ask for your specific consent if we need to collect, use or disclose your personal information. Normally, we ask for this consent in writing; however, in some circumstances, we may accept your verbal consent. Sometimes, your consent may be implied through our relationship or the nature of the work you have retained us to undertake.

How personal information is used


We use your personal information to provide legal advice and services to you and to administer our time and billing databases. McKöena Law does not disclose your personal information to any third party to enable them to market their products and services to you.

McKöena Law does not use your Social Insurance Number as a way to identify you or organize the information we hold about you.

Disclosure of personal information


Under certain circumstances, McKöena Law will disclose your personal information:

  • when you have consented to the disclosure;
  • when we have been authorized or are required by law to do so (for example, if a court issues a subpoena);
  • when the legal services we are providing to you require us to give your information to third parties (for example, to a lender in a real estate mortgage transaction);
  • when it is necessary to establish or collect fees;
  • if we engage a third party to provide administrative services to us (for example, to a company that provides computer back-up services or archival file storage. In that event, the third party is bound by our privacy policy.);
  • if we retain other law firms on your behalf; or
  • if the information is already publicly known.

The importance of updating your personal information


Since we use your personal information to provide you with legal services, it is important that the information be accurate and current. If any of your information changes, please inform us so we can make any necessary changes.

Keeping your information secure


McKöena Law takes all reasonable precautions to ensure your personal information is kept safe from loss, unauthorized access, modification or disclosure. The following are among the steps we take to protect your information:

  • secured premises (including monitored alarms);
  • restricted access to your files;
  • technological safeguards such as security software including firewalls to prevent “hacking” or unauthorized computer access; and
    internal password and security policies.

Accessing your personal information


You may ask to for any personal information we hold about you. A summary of this personal information is available on request. Requests for more detailed information that require time to assemble or result in retrieval costs may be subject to our normal professional and disbursement fees.

Correcting errors


If McKöena Law holds information about you and you can establish that it is not accurate, complete and current, McKöena Law will take reasonable steps to correct it.

Denial of access to personal information


Your right to access your personal information are not absolute. We may deny access when:

  • denial of access is required or authorized by law (for example, when a record containing personal information about you is subject to a claim of legal privilege by one of our clients);
  • the information relates to existing or anticipated legal proceedings against you;
  • granting you access would have an unreasonable impact on another person’s privacy;
  • to do so would prejudice negotiations with you;
  • it is necessary to protect our firm’s rights and property; or
    the request is frivolous or vexatious.

If we deny your request for access to personal information or refuse to correct information, we will explain why.

Requests for anonymity


Whenever it is legal and practicable, we may offer the opportunity to deal with general inquiries without providing your name.

The Proceeds of Crime (Money Laundering) and Terrorist Financing Act requires us to confirm the identity of all new clients. It may also require us to disclose information, such as information about large cash transactions, to the Financial Transactions and Reports Analysis Centre of Canada (FINTRAC).

Credit bureaus


To help us make credit decisions about clients, check the identity of new clients and prevent fraud and money laundering, we may, on occasion, request information from consumer-reporting agencies such as credit bureaus.

Communicating with us by email


When contacting us, or when sending us personal or confidential information, please remember that email is not a secure method of communication.

Changes to this policy


Since McKöena Law regularly reviews all of its policies and procedures, we may change this privacy policy from time to time.

Employment inquiries

If you apply to McKöena Law for employment, we need to look at your personal information as part of our review process. Normally, we will keep the personal information of job candidates on file after a decision is made unless a request is made not to do so. If we offer you a job and you accept, the information will be retained in accordance with our privacy procedures for employee records.

Our website (


Like most businesses, we may monitor our website’s traffic patterns, usage and related information to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.

Requests for access


If you have any questions, or wish to access your personal information, please write to us at the following address:

McKöena Law
285 Carruthers Avenue
Ottawa, Ontario
K1Y 1P1 Canada

If you are not satisfied with our response, the Privacy Commissioner of Canada can be reached at:
112 Kent Street
Ottawa, Ontario, K1A 1H3
285 Carruthers Avenue Ottawa, Ontario K1Y 1P1 Canada
+1 (613) 695 – MLAW (6529)
+1 (613) 695 – MLO2 (6562)

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